Administrative Assistant/Submissions Coordinator/ Reception

Pharmaceutical Advertising Advisory Board Conseil consultatif de publicité pharmaceutique 203-1305 Pickering Parkway, Pickering, Ontario L1V 3P2 JOB DESCRIPTION February 2024 Job Title: Administration Assistant/Submissions Coordinator/Reception Reports to: Manager, Finance and Administration Job Purpose: To support the PAAB’s preclearance function by ensuring that advertising packages submitted for PAAB review and all related client queries are complete and meet the PAAB’s submission standards. Responsibilities, Accountabilities and Content: 1. Screen and process advertising packages submitted for PAAB review to ensure that they are complete and meet the PAAB’s submission standards2. Help clients understand which corrections are needed in their submission packages in order to meet the PAAB’s submission standards3. Coordinate and maintain submission files4. Coordinate and maintain eFiles/submission database5. Answer client questions about submission status6. Receive and pass non-submission communications as required7. Answer/distribute phone calls and emails8. Perform duties requested by the Management staff as required 9. French is an asset Decision Making Authority: 1. Contact clients about incomplete submissions2. Prepare recommendations for maintaining or modifying filing system, eFiles and database. Telephone: (905) 509-2275 Website: www.paab.ca Job Types: Full-time, Permanent Salary: $51,616.00-$69,833.00 per year Benefits: Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care Work from home Schedule: Day shift Monday to Friday Supplemental pay types: Bonus pay Work Location: Remote

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